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DigiMEDSPA EMR
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Setup Locations and Business Hours
This guide will help you add your Med SPA’s location information (whether you have single or multiple locations) and business hours for each facility within the DigiMEDSPA EMR portal. Follow the steps below to add, view, and edit your Med SPA clinic locations and general business hours.
Understanding Terminologies
Locations
Locations refer to the physical addresses where your Med SPA operates. This includes all branches or facilities where services are offered. Adding accurate location information in the EMR portal allows patients to find and book appointments at the correct facility.
Business Hours
Business hours represent the general operating times of your Med SPA and define when your facility is open to the public. It is important to set these hours so that patients know when they can visit or book appointments. Note that each provider must also input their personal schedules for patient bookings within these business hours.
Add a Med SPA Location
- You can add a Med SPA location by navigating “Locations” from two entry points.
- From the Top Right Profile dropdown, select “Locations.”
- From the Left Navigation, click on the “My Account” dropdown and select “Locations.” Alternatively, you can type “Locations” into the search bar in the Left Navigation.
- From the Top Right Profile dropdown, select “Locations.”
- To add a new Med SPA location, click "New Location" in the top right corner of the screen.
- Fill in your Med SPA's location information including Business Name, Address, City, State, Zip Code, Phone Number, Fax Number, and Product Tax.
Note: “Product Tax” is the tax percentage you want to apply to products for this location. - If your Med SPA accepts tips, enable the Allow Tip option. You can also enable the Cash Drawer option if you want to activate the cash drawer for this location. Finally, set the location status by choosing Enable to turn the location on or Disable to turn it off.
- Next, add your business hours by selecting the day and adding the open and close hours. Note: These are general operating hours for your Med SPA. Providers are required to input their schedules in order to open appointment times for patients to book.
- Click "Create Location" to save the information you have entered and set up your Med SPA(s).
View a Med SPA Location
- To view a Med SPA, click the three dots under the action column next to the specific location and select '’View” or simply click anywhere on the location’s data.
- The Locations View Screen will open, displaying all the details of the product.
Edit Med SPA Location Information
- From added locations, click on three dots under the action column and select "Edit" for the specific location.
- From here, edit the information you would like to change and click "Update Location" to save the new information.Note: You can select an enabled Med SPA location when creating a service, booking, procedure, and more in the portal. To enable or disable a location, refer to our How to “Disable a Med SPA Location” article.
