Create Check Deposit

1. The user can create a checks deposit in the cash drawer by accessing the “Cash Drawer” from two entry points.
   1. From the EMR Board Tabs, select ‘’Cash Drawer.’’
      
   2. From the Left Navigation, click on the “EMR Board” dropdown and select “Cash Drawer.’’ Alternatively, you can type “Cash Drawer” into the search bar in the Left Navigation.
2. Select the Med SPA location from the dropdown menu for which you want to view the cash drawer history and click “Proceed.”
3. The cash drawer for the selected Med SPA location will open, displaying Cash Drawer Actions on the left and Today’s Cash Transactions along with Undeposited Checks in Drawer at the bottom. It also shows the Opened At timestamp and the current totals for Cash In, Cash Out, Bank Drop, Check Deposits, and the Current Balance for that location.Note: “Cash Drawer Actions” are the available functions within the system that allow users to manage the cash drawer, including cash in, cash out, reconciliations, and transaction tracking. These actions help maintain accurate cash flow records for a Med SPA location. “Today's Cash Transactions” refers to a log of all cash movements within the cash drawer for the current business day. “Undeposited Checks in Drawer” are checks that have been received but not yet deposited into the bank. “Opened At” refers to when the cash drawer was opened for the business day, helping track when financial activity began. “Cash In” refers to adding money to the cash drawer, including payment for services, product sales, or manual cash deposits. “Cash Out” refers to money removed from the cash drawer, including refunds, petty cash expenses, or withdrawals. A “Bank Drop” transfers excess cash from the drawer to a secure bank deposit to minimize on-hand cash risks. “Check Deposits” are checks that have already been deposited into the bank. The “Current Balance” is the total amount of money available in the cash drawer after accounting for all cash in, cash out, and bank drop transactions.
4. To create a check, click “Check Deposit” under Cash Drawer Actions on the left side of the screen.
   
5. The Transaction Type will be automatically set to “Check Deposit.” Enter the Amount, Reason, Check Number, Bank Name, Account Holder Name, and Check Date for the transaction. Upload the Check Image and click “Create Transaction” to save it in the cash drawer.
   Note: “Transaction Type” is the category or nature of the financial transaction. In this case, it is automatically set to “Check Deposit,” indicating that money is being deposited into the account via a check. “Amount” is the monetary value of the transaction, representing how much money is being deposited. “Reason” is a brief description or purpose of the transaction, explaining why the deposit is being made. “Check Number” is a unique identifier printed on the check, used to track and reference the specific check being deposited. “Bank Name” is the name of the bank that issued the check. “Account Holder Name” is the name of the individual or business that owns the bank account from which the check is issued. “Check Date” is the date written on the check, indicating when it was issued. “Check Image” is a digital copy or scanned image of the check, often required for record-keeping and verification.
   The check has been successfully deposited!

Manage Checks

6. To manage the checks, click on “Manage Checks” under Cash Drawer Actions on the left side of the screen.
   
7. A list of checks will be displayed, showing the check number, bank name, account holder, check date, amount, deposit status, deposit location, date received, location, and received by.
8. To view the check details, click the three dots under the Action column and select “View.”
   
9. The Check Details will be displayed along with the Bank Drop Information. Click “Create Bank Drop” to create a bank drop for the check.
   Note: For detailed instructions on creating a bank drop, refer to “Manage Bank Drop in the Cash Drawer” user guide.
10. On the Checks List screen, click the three dots under the Action column and select “Mark Deposited” to navigate to the Create Bank Drop screen.
    
11. On the Checks List Screen, use the top scopes bar to filter checks by status. Click “Undeposited” to view the list of checks that have not yet been deposited. Click “Deposited” to view the list of checks that have already been deposited.